Emails and writing
Drafting, rewriting, grammar, spelling, tone improvements and general correspondence.
Staff Guide
Using ChatGPT Efficiently
ChatGPT is a powerful business tool and a shared company resource. Choosing the right intelligence level and using the right tool for each task helps everyone work efficiently while preserving advanced capabilities for the jobs that genuinely need them.
The simple rule
Use Instant for everyday work. Move higher only when the task genuinely requires deeper analysis.
Default: Instant
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Recommended setting
For most day-to-day work, leave ChatGPT on Instant.
Summaries and notes
Summarising documents, meeting notes, procedures, messages and general information.
Everyday business support
Brainstorming, checklists, general questions, property management support and routine analysis.
About 90% of everyday work can be completed effectively using Instant.
🧠
When to use higher intelligence
Higher levels are for tasks where extra reasoning is likely to materially improve the result.
Medium
Use for moderately complex document reviews, comparisons, workflow planning or a problem that Instant has not handled well.
High
Use for difficult business analysis, detailed technical work, complex process design or multi-step problem solving.
Extra High / Pro
Reserve for genuinely demanding work. These settings use more of the available usage allowance and should not be the everyday default.
Once the complex task is complete, switch back to Instant.
🛠️
Use the right tool for the job
ChatGPT can do many things, but it is not always the most efficient production tool.
Use ChatGPT for
- Writing and improving social media copy
- Brainstorming campaign ideas
- Drafting emails, letters and reports
- Research, planning and analysis
- Reviewing information and solving business problems
Use Canva or approved design software for
- Finished social media graphics
- Banners, flyers and brochures
- Branded marketing materials
- Photo layouts and visual assets
- Video editing and multimedia production
✓
Write a Facebook post in ChatGPT, then create the finished branded graphic in Canva.
✓
Ask ChatGPT to improve brochure wording or generate campaign ideas, then complete the design in Canva.
✕
Avoid generating large numbers of photos, banners, flyers or promotional graphics from scratch in ChatGPT when dedicated design software is available.
✓
Best practice
Use these four rules as the default approach.
- Keep ChatGPT on Instant for normal daily work.
- Use higher intelligence only when the task genuinely needs deeper reasoning.
- Switch back to Instant after the complex task is complete.
- Use specialised tools such as Canva for finished visual and branded content.